The Outlook desktop app allows you to have different signatures for replies and new emails.Ĭlick Save and click the X in the upper-right corner to close the Compose and reply dialog box. To automatically include your signature when you reply to messages or forward messages, check the Automatically include my signature on messages I forward or reply to box.īecause there's only one signature allowed in the Outlook Web App, the signature is the same for new emails and for replies and forwarded messages.

To include your signature automatically on all new messages, check the Automatically include my signature on new messages that I compose box.

There are two options for automatically including your signature in emails: Any text or images you paste are inserted at the cursor, not at the beginning of the signature, like with the formatting we discussed in the previous step.Īlternatively, you can use a free email generator app to design one and paste it here. But you can copy an image from another program and paste it into your signature. The Outlook Web App does not allow you to insert an image file in your signature. You can use the formatting options to change fonts and text sizing. Create or copy your signature in the Edit signature box. If you're not sure what to put, there are great online email signature generators that can help. How to set up a signature in Outlook Click File. Step 5: Add an Office 365 Email SignatureĮnter the text you want in your signature in the Email signature box. The instructions will work for all versions of Outlook 365, Outlook 2021, Outlook 2019, Outlook 2016, Outlook 2013.

How to set up signature in outlook 365